Programme CONDITIONS

WHAT ARE THE BENEFITS?

• Appointments with your choice of over hundreds of exhibiting companies,
• No time wasted for meetings with exhibitors that don't fit your business needs!
• Dedicated POLAGRA support team before and during the exhibition,
• Hotel accommodation in Poznan (order of registration applies),
• Travel arrangements (depending on your location, selected routes only)
• A free access-all-areas pass to POLAGRA,
• Admittance to exclusive POLAGRA business evening (order of notification decides),
• Entry to HOSTED BUYERS ZONE,
• Free Wi-Fi, and many others!

HOW DOES IT WORK?

STEP 1 – REGISTRATION ONLINE

To be considered for the Hosted Buyers Programme, you need to submit a registration form from our website. If your company is eligible, you will be notified via e-mail.

STEP 2 – APPLICATION PROCESS

Once you have been accepted, you will be asked to read terms and conditions of the programme. You might be asked a couple of follow-up questions by our coordinator.

STEP 3 – ORGANIZING YOUR STAY IN POZNAN

After receiving the required documents and information, we will be able to organize your trip and accommodation.

STEP 4 – SELECTING EXHIBITORS TO MEET

You will be asked to select at least 12 companies (6 per day) to meet with during the event.

STEP 5 - THE FAIR

You will visit the fair, according to your schedule.

EXPRESS YOUR INTEREST

Complete the Registration Form below to let us know you are interested in attending POLAGRA 2026 as a Hosted Buyer.

HOSTED BUYER COMMITMENTS

As a Hosted Buyer, you commit to:

• attending at least six meetings per day (a minimum of 12 meetings in total) with the exhibitors included on the appointment list provided by the organizer
• taking part in Polagra on each day of your stay in Poznan
• returning a properly completed and signed appointment list to confirm business meetings held during the fair with exhibitors.

All Hosted Buyers are obliged to get familiar with and accept the buyer’s rights and obligations. To complete your application you will be required to submit your passport information and credit card details. Credit card information is required in case of a possible cancellation and for charging no-show fees. No other charges will be made against your credit without prior notification. Credit card details are encrypted and stored securely and safely. Accepted credit cards include Visa, Mastercard and American Express.

IMPORTANT:
As a Hosted Buyer you will be expected to commit to the full Hosted Buyer Programme due to the exclusivity of the event. Please kindly consider this time requirement before submitting your application. If you do not wish to be obliged to fulfill such commitments, please check out our SEMI-HOSTED BUYERS option.

MORE REASONS TO BE A PART OF POLAGRA FOOD HOSTED BUYER PROGRAMME:

• Business deals - Everyone you need to meet is at POLAGRA 
• Appointment list - make appointments before the exhibition
• Premiers and news - discover the latest trends
• Efficient use of your time – meet your potential business partners in one place and time, and save your time and money

HOW MANY APPOINTMENTS CAN I MAKE?

Hosted Buyers are required to make not less than 6 appointments per day of attendance. Most buyers make many more. There is no upper limit to the number of appointments a buyer can make during their attendance at the show.

Appointments take place during the opening hours of the fair POLAGRA at the exhibitors’ stands.

ACCORDING TO YOUR BUSINESS NEEDS, YOU CAN BE EITHER SEMI- OR FULLY HOSTED.

For buyers who would like to benefit from a “lighter” option of the programme, we offer a SEMI-HOSTED BUYERS attendance option providing the onsite benefits and pre-scheduled meetings with exhibitors.

SEMI-HOSTED BUYERS BENEFITS INCLUDE:

• free entry to the fair,
• prescheduled appointments with exhibitors of your choice,
• entry to the Hosted Buyers Zone,
• free Wi-Fi,
• transfers hotel-exhibition-hotel (only from partner hotels on selected days),
• on-site support of the Hosted Buyers Team.